Blog > Step-by-Step Process to File Your Confirmation Statement with Companies House

Step-by-Step Process to File Your Confirmation Statement with Companies House

Company Formation
Step-by-Step Process to File Your Confirmation Statement with Companies House

Every limited company in the UK has to submit a confirmation statement to Companies House at least once every twelve months. This legal requirement ensures the keeping of up-to-date information regarding your company in Companies House. The process is simple, filing should be done in the right manner to avoid penalties or legal actions against the company. A survey of serviced offices at Liscard Business Centre for working on flexible terms is set up by the Service Solution Group in order to pursue business.

What is a Confirmation Statement?

Confirmation statement will only be ascertaining and confirming that the said information is accurate. It replaces the old annual return directives, sometimes even referred to as CS01, the form used to file it. It does not update details about your company but acknowledges the information being accurate-held about your company in the files. Alteration of detail would require that these changes have been made earlier or at the time of submitting the confirmation statement itself. Organisations requiring maintaining a professional and prestigious image using an address and essential business services can check out our service of virtual offices at the Liscard Business Centre.

Who Needs to File a Confirmation Statement?

All limited companies and limited liability partnerships (LLPs) registered in the UK must file a confirmation statement. This obligation is not dependent on whether the company conducts active business or is dormant. Even if the firm is not actively transacting, the confirmation statement has to be filed to make sure that Companies House has accurate data. Non-filing may result in penalties or removal from the register.

When to File a Confirmation Statement?

It is mandatory for any confirmation statement to be filed at least once in every 12 months. The date falls on the anniversary of the date of incorporation of your company or the date of your last confirmation statement. It can be filed early if needed, but the filing cannot be missed.

For example, if your company is incorporated on January 10, 2023, the first confirmation statement must be delivered by January 10, 2024. Companies House allows a grace period of 14 days, which means the submission must be submitted by January 24, 2024 to avoid any penalties. 

Step-by-Step Process to File Your Confirmation Statement

You can adopt a method of both online or postal  to file your verification statement. In the modern age, most companies adopt these online methods as this method is fast and more easy but some companies can still choose the postage option. Today we will guide Step By Step to file a verification statement through both online and postage.

Step 1: Gather Required Information

  1. Company name and registered number of registration
  2. Address of the registered office
  3. Directors and Secretaries Details
  4. People with Significant Control (PSC)
  5. Information about shareholders (if any). 
  6. Standard Industrial Classification(SIC) code.

Step 2: Decide Whether to File Online or by Post

  1. Online Filing: This is the fastest and most inexpensive way.
  2. Postal Filing: Some businesses opt for filing through the post. It takes longer, however, and is costlier.

step 3: Log in to Companies House WebFiling

For online filing, just go to the Companies House website and key in your WebFiling account. 

In case you do not have an account yet, registration is a must.

Step 4: Select Your Company

Search for your company by using your registration number or business name. This will take you to your company’s present records.

Step 5: Review and Update Company Details

The confirmation statement confirms that your company’s particulars are correct. Where something has altered from when the last confirmation statement was lodged, it must be updated before submitting it again. Updating includes: 

  1. Registered office address
  2. Directors or secretaries of the company have changed. 
  3. Change in the PSC details 
  4. Changes to the SIC codes 

Step 6: Complete and Submit the Confirmation Statement

  1. Once everything is finally checked and correct
  2. Ensure that the details of the company are true.
  3. Submit the confirmation statement electronically. 
  4. Pay a filing fee: £13 (for online submission), £40 (for postal submission). 

Step 7: Confirmation from Companies House

Companies House will consider the submission and the statement made thereafter. If all is well, their records get updated, and confirmation goes back to you.

What Happens If You Do Not File?

If you do not file your verification statement, you will have to suffer considerable damage. We will now review the losses when the verification statement is not file

  1. Company strike-off: Companies House might assume that your company doesn’t exist anymore, leading to the initiation of the removal process.
  2. Legal Consequences: Fines or penalties may be imposed upon company directors for contraventions.

Common Mistakes to Avoid

Oftentimes there are some small errors when filing a confirmation statement. Now we will tell you some of these errors and some measures to avoid them.

  1. Not Checking Information Properly: Confirm all details before submission.
  2. Forgetting to Update Company Details: Update prior to filing if amends are made.
  3. Missing the Filing Deadline: Set reminders so as not to miss filing.
  4. Using the Wrong Filing Method: Online filing takes less time and is cheaper than postal filing.

Final Tips for Easy Filing

  1. Maintain a record for your submitted confirmation statement for future reference. 
  2. Set reminders annually to avoid missing out on deadlines. 
  3. Hurry up online filing for quick processing and cheaper fees. 
  4. Update your company records regularly to prevent them from falling out of condition.

Conclusion

A crucial aspect of managing a limited company in the UK is the filing of the confirmation statement. The stepwise process over there outlines how you can achieve the legal requirement easily and save the trouble later. When in doubt, consult with an accountant or a company formation specialist to ensure your filing is correct and conforms to the rules. If you wish to maintain a professional image and never miss an important business call, visit the call answering services in Wirral to gain information on the available choice at Liscard business center.

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